The commercial and technical terms

1. ORGANIZER AND ORGANIZED EVENT
The organizer of fair Tvorivy svet (hereinafter EVENT) is company DART Ltd., office: V Olšinách 2300/75, 100 00 Praha 10, Czech Republic (hereinafter DART).

2. EXHIBITOR
Corporations or individuals, who DART confirmed participation at EVENT (hereinafter EXHIBITOR).

3. PARTICIPATION IN THE FAIR

3.1. The EXHIBITOR sends to DART properly completed application for admission.
3.2. DART issues to EXHIBITOR the advance invoice according to point 4.1.
3.3. By payment of the advance inovice is established between the DART and EXHIBITOR contractual relationship and DART confirms to EXHIBITOR participation at EVENT.

4. INVOICING AND PLACING OF EXHIBIT AREA

4.1. EXHIBITOR will receive the first advance invoice for payment of ordered space, that is in height of:

4.1.1. 30% by sending the application for admission until June 2, 2017.

4.1.2. 50% by sending the application for admission until July 14, 2017.

4.1.3. 100% by sending the application for admission after July 15, 2017.

4.2. After received payment of the first advance invoice will DART confirm to EXHIBITOR the participation at EVENT. After that will DART issue the second advance invoice for payment of remaining ordered space. The settlement of whole ordered space is the term for assignment of ordered space. Priority of placement is offered to EXHIBITORS by the deadline binding confirmation of participation and compliance with payment deadlines for advance invoices.

4.3. Allocated space must be not hired to any third party. Exception is the joint participation of several companies in a single exposition. In this case, the EXHIBITOR shall inform DART about it.

4.4. If the advance invoices are not paid by due date, it is a breach of contractual obligations and DART is authorized to withdraw from the contract and demand on the contractual penalty according to point 6.

4.5. If EXHIBITOR order services (technical connections, equipment or stand construction, etc.), DART will issue proforma invoice for ordered services in total amount. The payment due date stated on the invoice is a condition for providing these services.

5. RENTAL OF EXHIBITION AREA

5.1. Rent for indoor and show space is specified in the application. Rent is determined by the size of the area and initiated each ordered square meter will be charged as a whole. Rent is set at the time of preparation, proper action and disposal, and it includes: exhibition space, basic lighting, heating, fire protection, cleaning out of stands in the area, general night guarding of the premises, operation of toilets and promotion.
5.2. EXHIBITOR is obliged to occupy for his presentation only the ordered space. If EXHIBITOR occupies the non-ordered space, is obliged to pay for this area on the spot and in cash. In this case the price can be burdened by surcharge of 100%.
5.3. The rent includes entry into orientation and information system of the EVENT, certificates of EXHIBITOR (EXHIBITOR will obtain two certificates for stand up to 10 m² and then one other for each 10 m² of rented area). The maximum number of certificates for one each stand is 20.
5.4. EXHIBITOR will receive complimentary tickets in the number of 5 pieces.

6. PAYMENT AND PENALTY TERMS

6.1. EXHIBITOR agrees to pay all invoices within DART due date stated on the invoice. In case the EXHIBITOR does not pay the invoiced amount by the due date stated on the invoice, the parties agree a contractual penalty of 0,1% for each day of delay from the time the unpaid amount.

6.2. In case that the EXHIBITOR cancel the participation at EVENT, rental amount paid is not refundable and remains to DART as contractual penalties, or cancellation fee:

6.2.1. If the participation is canceled after July 14, 2017 is a contractual penalty 50% of the ordered space rental,

6.2.2. If the participation is canceled in less than 2 months before EVENT is a contractual penalty in full amount of the rent.

7. SECURITY AND INSURANCE

7.1. The EXHIBITOR is not allowed to store and use any inflammable and radioactive matters, explosives, poisons and other unhealthy stuff neither on his exhibition space area nor in other Fair territory. The EXHIBITOR is obligated to observe valid technical, fire and security regulations. The DART is not responsible for loss, destruction or any damage of showpieces, equipment and fitting of stands, goods, packaging and wrapping materials of EXHIBITORS on the showground regardless of the fact if the loss, destruction or other damage arises during installation, transport or in the time of the EVENT. The EXHIBITORS are suggested to insure all showpieces and the materials listed above both of them and theirs co-exhibitors for whole duration of their presence on fairground against any possible danger.
7.2. If the EXHIBITOR will run his products, must be this operation secured and protected, so the EXHIBITOR can´t cause damages health or property of visitors, to next EXHIBITORS, or property of fairground and DART. EXHIBITOR is allowed to run his products at area, which has ordered. The EXHIBITOR, who will run his products outside defined exhibition space, can be imposed by penalty up to of EUR 2.000,00,-.
7.3. The level of noise at exposition should not exceed 70 dB (A).
7.4. The cost of any fees from recorded music on exposition must be paid by the EXHIBITOR himself.

8. TECHNICAL TERMS
During the EVENT duration as well as during exposition installation and disassembly smoking and open fire manipulation is forbidden in all covered spaces of the fairground. The EXHIBITOR in obligated to follow the general binding rules of the Czech Republic law and technical regulations for fields listed above including labour protection and technical equipment manipulation during installation, the EVENT duration and exposition disassembly. Next he is obliged to respect the relative fire regulations valid in individual exhibition rooms and to follow directions of responsible fire workers and the DART workers. The used electrical equipment should be agreeable to the Czech Standard ČSN 341090 and it should satisfy all valid electro-technical regulations. The electrical installation works could be carried out only by company with valid authorization to perform this activity that is “Certificate of
qualification according to the law no. 174/1968 Sb., § 4 letter f and § 3, article 2 of the notice of ČÚ BP and ČBÚ no. 20/1979 Sb.”

9. OPERATIONAL CONDITIONS

9.1. During installation the tingling and scouring of building elements causing excessive pollution and dustiness is forbidden (e.g. plaster, various facing, particleboard etc.)
9.2. Except for given EVENT operational time and presuming interval of time for stands supply, the stay in fairground is forbidden. The directions of the DART workers and safeguard service should be respected.
9.3. Architectural rendering and operation of the exposition should not disturb or keep down the other expositions.
9.4. Boundary of the exposition stand should not overlap outline of the rented exposition space even over the stand ceiling construction level. Prospective stand collar or placard towards alley is allowed only after preliminary agreement of the DART.
9.5. Placement of billboards, placards and banners as well as distribution of printed or other materials is allowed only for remuneration after discussion and agree of the DART.
9.6. After the date of installation beginning any changes concerning the order of technical services, construction and stand equipment demanded by EXHIBITOR will not be arrange before fulfillment of properly ordered orders of work and services by the other EXHIBITORS. Those subsequent orders of work and services could be burdened by surcharge up to 100 % of calculated price by the DART. Payment will be done cash by EXHIBITOR on place.
9.7. The EXHIBITOR is not allowed to dismantle the exposition before the official end of the EVENT. If the EXHIBITOR starts with dismantle or leaves the EVENT before the official end, the contractual parties arrange penalty in height of 50% from whole rented space.

10. DOCUMENTS DEMANDED FOR REALISATION

10.1. The EXHIBITORS, who order the stand construction from the DART, will deliver their requirements before the date given in the form “Stand Installation”.
10.2. The EXHIBITORS, who provide the stand installation themselves, will deliver the binding projection of the stand to the DART before September 15, 2017 (the front view and ground plan) with all vertical dominants and placards plotted including the stand orientation in the framework of ordered space with marked electricity and water supply and drain.
10.3. In the case of not delivering of relative documentation before demanded deadline, the EXHIBITOR risks possible complications concerning the stand realization in the framework of ordered space and potential consequent financial expenses in connection with electricity and water supply and drain relocation.

11. CHANGES AND COMPLAINTS
Any additional changes are binding only if validated on paper by both sides. Every complaints of EXHIBITOR against the EVENT organizer and his suppliers during installation and the EVENT run should be submitted to the project manager of the EVENT on paper, or to his commissioned deputy until the end of the EVENT. Particular claims could be submitted on paper up to 2 weeks after the EVENT finish. All claims expire 6 month after the EVENT finish.

Vystavovatelé 2017

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